Abstract Submission Instructions

Extended Abstract Preparation Instructions

A unique feature of the Ocean Optics Conference is that participants submit both a short abstract as well as a more detailed "extended" abstract. The goal of this two-abstract system is to provide participants with the opportunity to present research at the conference, receive feedback from colleagues, and then refine extended abstracts for later submission to peer-reviewed scientific journals.

Submission of extended abstracts is strongly encouraged and will be accepted during the conference week. Extended abstracts may be emailed directly to Jenny Ramarui, Conference Coordinator ([email protected]).

An extended abstract must be organized in the follow order:

  1. Title, list of authors with institutional affiliation and contact information, text body:  Total length must not exceed 6 single-spaced pages using 12-point font.  Text body should follow the standard research paper format, with sections delineated as “Introduction”, “Background”, “Approach”, “Results”, “Discussion”, and “Conclusions”, as appropriate.  All equations should be clear, using readily available font sets.  If using MS Word, it is suggested that you use the built-in equation editor.   
  2. References:  All abstracts should include a complete reference list.  This list should be alphabetical by the last name of the first author and the format should generally flow the guidelines of the American Association for the Advancement of Science (http://www.sciencemag.org/site/feature/contribinfo/prep/res/refs.xhtml).  References do not count towards the 6-page limit for the text body.   
  3. Tables and Figures:  A maximum of 6 graphical elements (inclusive of tables, charts, figures, and other graphics) may be included and must appear after the text and references.  Color graphics are allowed.  All elements should be numbered sequentially.  Each element must include a complete caption such that the reader can understand the information without having to refer to the text body.  Graphic quality should be at least 96 dpi in order to display well on a computer screen.